8. ANNUAL GENERAL MEETING
8.1 The Annual General Meeting (AGM) of the Club shall be held in January each year. 21 days written notice shall be given to each Member at their home address. Members must advise the Secretary in writing of any business to be moved at the AGM at least 14 days before the Meeting.
8.2 The business of the AGM shall be to:
8.2.1 Confirm the minutes of the previous AGM and any Extraordinary Meetings held since the last AGM.
8.2.2 Receive the verified accounts from the Treasurer
8.2.3 Receive the annual reports from the Secretaries.
8.2.4 Adopt the fixture list for the forthcoming season
8.2.5 Receive such other reports as are deemed important to Members.
8.2.6 Elect the Officers and Committee Members for the forthcoming season
8.2.7 Transact such other business received in writing by the Secretary as per clause 8.1 above.
8.2.8 Elect Vice Captains as required. Vice Captains will not be Committee members
8.2.9 Elect delegates to the Associations to which the Club is affiliated.
8.2.10 Elect two delegates to represent the Club at meetings of the Avenue Park Sports Club.
8.3 Nominations of candidates for election of Officers and Committee shall be made in writing to the Secretary at least 14 days prior to the AGM. Nominations can only be made and seconded by Full Members. A Member who has been nominated but not elected for a particular position may be proposed during the meeting for any other position not filled.
8.4 Where no written nominations have been received the Chairman has the discretion to accept nominations during the meeting.
8.4 Decisions at General Meetings shall be by a simple majority of votes from those Full Members attending the meeting. In the event of equal votes the Chairperson shall have the casting vote.
8.5 Each Full Member shall be entitled to one vote at General Meetings.
9. OTHER GENERAL MEETINGS
9.1 A Spring General Meeting shall be held in April prior to the start of the playing season. The agenda for this Meeting shall include:
9.1.1 Chairperson's Report on activities since the AGM.
9.1.2 Treasurer's Report on subscriptions and other financial matters for the forthcoming season.
9.1.3 Greenrangers report on activities on and around the green.
9.1.4 Report on Marketing and recruitment
9.1.5 Any other reports deemed important to Members
9.1.6 Entries to the Club competitions
9.1.7 Any other relevant business
9.2 An Extraordinary General Meeting may be called on the written request of ten (10) Full Members stating the business to be discussed. Notice of such a meeting shall be given to Members as for an AGM.
10.1 At all Annual, Spring and Extraordinary Meetings twenty (20) Full Members shall form a quorum.
10.2 At all General Committee Meetings eight (8) shall form the quorum. At Executive Meetings four (4) shall be the quorum.
11.1 Subscriptions shall be due at the Spring Meeting. Any Member who has not paid the subscription by the start of the playing season will be considered to be in default and not allowed to play until the subscription has been paid.
11.2 The Treasurer may in their absolute discretion, where extenuating circumstances exist, agree to accept the annual subscription at such time and terms agreed with the Member.
12. ALTERATIONS TO THE CONSTITUTION
12.1 Any proposed alterations to the Club Constitution may only be considered at an Annual or Extraordinary Meeting convened with the required written notice of the proposal. Any alteration or amendment must be proposed and seconded by Full Members. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the Meeting, assuming a quorum has been achieved.
13.1 If, at any Annual or Extraordinary Meeting of the Club, a resolution be passed calling for the dissolution of the Club, a further Extraordinary General Meeting shall be held not less than one month thereafter to discuss and vote on the resolution.
13.2 If, at that Extraordinary General Meeting, the resolution is carried by at least two-thirds of the Full Members present the General Committee shall thereupon, or at such date specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.
13.3 After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Full Members but shall be given or transferred to some other voluntary organisation having objects similar to those of the Club.
14.1 Each Member of the Club shall (to the extent that such person is not entitled to recover under any policy of insurance) be entitled to be indemnified out of any and all funds available to the Club, which may lawfully be so applied, against all costs, expenses and liabilities whatsoever incurred by such person in the proper execution and discharge of duties undertaken on behalf of the Club or arising therefrom, or incurred in good faith in the purported discharge of such duties.